To: All Faculty & All Academic Professionals <everybody@illinois.edu> 
    From: "Richard Herman" <provost@uiuc.edu>

Reply-To: provost@uiuc.edu
 Subject: MASSMAIL - Changes in Service and Pay Dates

TO:  		All Academic Employees

FROM:	        Richard H. Herman
		Provost and Vice Chancellor for Academic Affairs

DATE:		April 11, 2003

SUBJECT:	        Changes in Service and Pay Dates	

Beginning this September, the pay date calendar for the Urbana-Champaign 
and Chicago campuses will be moved to the 16th of each month, which will 
allow the University to have common service and pay dates.  The change 
will not impact paychecks for employees who are paid bi-weekly.  

Information about how academic employees will be affected is provided in 
detail at http://www.provost.uiuc.edu/provost/announce/paydates.html   
Below is summary information for different employee groups:

1.	Continuing faculty who are paid on a 9/12 basis (employees who 
are on a nine-month contract paid out over 12 months), will receive the 
final installment of their annual salary on August 21, and their new 
contract dates will be August 16, 2003 through May 15, 2004.  The paycheck 
that they receive on September 16 will be the full one-twelfth payment for 
the new contract year.

2.	University policy allows up to two months of summer pay.  What 
has been a third month summer appointment for some faculty and research 
assistants, who have been approved by the Chancellor or her designee, will 
be, this one year, shortened by five days, ending August 15 instead of 
August 20, so that there will be no overlap with the contract period for 
faculty, which begins on August 16. 

3.	Appointments for continuing ten-month academic employees 
(employees who are on a ten-month contract paid out over 12 months) will 
vary based on the period of service.  However, the pay date for these 
employees will also be on the 16th of each month.

4.	Continuing 12-month academic employees, including faculty on 12-
month appointments, will receive their final FY 02-03 paycheck on August 
21 and another paycheck on September 16 for work attributed to the shorter 
period of August 21 to September 15.  Since that check will be issued five 
days early, the amount will be prorated to reflect the shorter period.  
The October 16 pay check will reflect the full work month of September 16 
through October 15.  

For budgeting purposes, these 12-month employees should plan for a one-
time impact in cash flow for September.  For those who believe that this 
will create a financial hardship, I want you to know that we are exploring 
a loan program to assist employees with cash flow issues in the transition 
period.   Information about this program will be forthcoming.  

Direct deposit will process automatically the earlier deposit of paychecks 
for all employees with the earlier paydate, if employees are enrolled in 
that service.

Prior to the budget processing date, departments should notify all new 
employees that their annual contracts will run from August 16, 2003 
through August 15, 2004.

For more information on changes to the service and pay date calendar, 
please go to "Frequently Asked Questions," at: 
http://www.provost.uiuc.edu/provost/announce/paydates.html  

If there are questions, please send them to provost@uiuc.edu 



This mailing approved by:
The Office of the Provost & Vice Chancellor for Academic Affairs

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