To: All Faculty & All Academic Professionals & All Civil Service Staff &
           All Undergrad Students & All Grad Students <everybody@illinois.edu> 
    From: "Office of Business and Financial Services" <kshinham@uiuc.edu>

Reply-To: tpalumbo@uiuc.edu
 Subject: MASSMAIL - Important Payroll Information

To: U of I Employees 
From: Office of Business and Financial Services
Date: November 25, 2003
Subject: Important Payroll Information
 

Direct Deposit vs. Payroll Check

Effective August 1, 2003 new employees receive their pay via direct 
deposit to their bank account.  Employees hired prior to this date are 
strongly encouraged but not required to enroll in the payroll direct 
deposit program.

Employees that presently receive a payroll check but wish to sign up for 
direct deposit, should go to the NESSIE website:  
<https://nessie.uihr.uillinois.edu/cf/index.cfm>.  Select the Compensation 
tab and follow the instructions outlined.  The last day to sign up for 
direct deposit before the Banner conversion is December 19, 2003.  During 
the period of December 20 until December 29, 2003 the system will be 
unavailable due to conversion to the Banner system.  Employees wanting to 
sign up for direct deposit or make changes may do so again beginning 
December 29th.

Payroll Check Distribution

Effective January 1, 2004 payroll checks will be distributed on all 
campuses via mailing services.  
Campus mailing services will pick up payroll checks from the Payroll 
Office on the morning of the day before payday and will deliver them to 
the units based on Mail Code on payday.

Earnings Statement Distribution

Effective January 1, 2004, web-based earnings statements will become the 
official notification to employees regarding their payroll earnings.  
Employees will be able to view not only current period earnings 
information, but fifteen months of historical earnings information as 
well.  Further, the electronic format will contain additional detail that 
is not on the paper statement or check stub.  The web-based earnings 
statement will be available via NESSIE at: 
<https://nessie.uihr.uillinois.edu/cf/comp/index.cfm?>.

Employees may elect to continue to receive paper earnings statements in 
addition to the official web-based earnings statements.  To do so, an 
employee must submit a Request for Paper Earnings Statement form to the 
campus Payroll Office.  Please note that requests received after December 
5, 2003 may not be processed in time for employees to receive paper 
earnings statements for the first pay date in January 2004.

Credit Union Deposits

The method of depositing funds from employee paychecks into UI Credit 
Unions will change after the University implements the new UI-
Integrate/Banner HR/Payroll system in December 2003.

Currently, Credit Union deposits are processed as Payroll Deductions.  As 
of the first pay period in January 2004, employee deductions to Credit 
Unions will be converted to a Direct Deposit transaction. The conversion 
to Direct Deposit will happen automatically and there is no action that 
employees need to take.

As part of the conversion effort, no changes to Credit Union deduction 
information can be made from December 1 through December 29.  Any changes 
to Credit Union deduction information, or new requests to set up Credit 
Union deposits, will need to be made via NESSIE on or after December 29, 
2003 and will be reflected in the first pay following the change.

After receiving the first paycheck in January, employees should check 
their earnings statement to make sure that the Credit Union Direct Deposit 
is reflected.  

If you have questions about these upcoming payroll changes or need 
assistance with a Request for Paper Earnings Statement or to sign up for 
Direct Deposit, please contact your campus Payroll Office.

Payroll Chicago: (312) 996-1922
Payroll Springfield: (217) 206-6663
Payroll Urbana: (217) 333-2443







This mailing approved by:
The Office of the President

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