To: All Faculty & All Academic Professionals & All Civil Service Staff
           <everybody@illinois.edu> 
    From: "Office of University Payroll" <obfs@uillinois.edu>

Reply-To: obfs@uillinois.edu
 Subject: MASSMAIL - Form W-2 Process for Tax Year 2005

To help you prepare for the annual processing of your Year-End Statement 
of Wages (Form W-2), this message gives you important information about:

1. New electronic process for Form W-2
2. Consent process for electronic access
3. New address requirement for mailing of forms 
4. Where to find additional information

*****************************************
1. NEW ELECTRONIC PROCESS FOR FORM W-2
*****************************************

This year the University is pleased to offer you the option of accessing 
your Form W-2 electronically. Benefits of accessing your Form W-2 online 
include:

* You will have access to your Form W-2 at least 2 weeks earlier than the 
distribution of mailed copies.  
* Your Form W-2 is always available to you for secure, convenient and 
timely access.
* Because you are retrieving your Form W-2 electronically from a secured 
web site, you need not worry that the form will be lost in the mail or 
stolen from your mailbox and used for identity theft.
* Duplicates are just a few clicks away, even as late as April 14 or 15. 

NOTE: The electronic option is not available for Form 1042-S for Foreign 
National employees.  Foreign Nationals will receive their tax form in the 
mail as in previous years.  Please note an important requirement below in 
the section New Address Requirement for Mailing of Forms.  

*****************************************
2. CONSENT PROCESS FOR ELECTRONIC ACCESS 
*****************************************

If you wish to receive your Form W-2 electronically, you must provide 
consent. The University is using the NESSIE application to meet the 
Internal Revenue Service requirement that employees provide consent in a 
manner that proves employees have access to receive the form 
electronically. 

Starting now through January 20, 2006, you may provide consent by 
following the steps below:
 
1.Go to NESSIE at:
 https://nessie.uihr.uillinois.edu/cf/index.cfm
2.Select the "Compensation" tab.
3.Click the link "W-2 Wage and Tax Statement." 
4.Click the link "W-2 Consent form." 
5.Log in using your Bluestem logon and password.
6.Enter your Personal Identification Number (PIN) or create one. 
7.Once you are on the "W-2 Wage and Tax Statement Consent Form" page, 
click the link "JAT web-site," which will take you to the consent form on 
the Web site of JAT, the University's vendor handling the W-2 distribution 
process.
8.Follow the instructions at the bottom of the form to provide consent 
(identify your employer as University of Illinois and give your UIN as the 
Logon ID). 
9.Click the "Consent" button. 

After you submit this information, you will receive an e-mail from JAT 
Software indicating you have consented to receive your Form W-2 
electronically.  

If you have consented to receive your Form W-2 electronically, you will 
receive a notification from University Payroll on January 14, 2006, 
indicating that your Form W-2 is available online and giving you 
instructions on how to access it.   

If you DO NOT consent to receive your Form W-2 electronically by January 
20, 2006, you will receive a printed Form W-2 by regular mail.

*****************************************
3. NEW ADDRESS REQUIREMENT FOR MAILING OF FORMS 
*****************************************

The University of Illinois contracts the services of JAT Software for the 
annual mailing of Form W-2 and Form 1042-S (for Foreign Nationals).  

Starting with this year's processing, Form W-2 and Form 1042-S will be 
mailed to the "mailing address" listed on the employee's Personal 
Information tab in NESSIE as of January 12, 2006. If you do not have an 
active mailing address, the form will be sent to your listed 
home/permanent address.  

For Form W-2 and Form 1042-S mailing purposes, you can change your mailing 
address in NESSIE until January 12, 2006 (see where to find address change 
instructions below in the section Additional Information).

*****************************************
4. ADDITIONAL INFORMATION 
*****************************************

Additional information, including the Form W-2 and Form 1042-S reissue 
process and a list of frequently asked questions, can be found on the 
University Payroll and Earnings Web site, via the Tax Information section 
at: <http://www.obfs.uillinois.edu/obfshome.cfm?
level=2&Path=earnings&XMLData=taxinfo> 

Information on how to change your address in NESSIE can be found on the 
University Payroll and Earnings Web site, via the Address Change section 
at:
<http://www.obfs.uillinois.edu/obfshome.cfm?
level=2&Path=earnings&XMLData=address>

You can also access this information through the OBFS Home Page at: 
<www.obfs.uillinois.edu>
Click Payroll and Earnings on the left panel, and then click on the links 
on the left (Address Change, for example) or on other specific topics 
under the Tax Information link, including FAQs and Reissued W-2s.

NOTE: Because some e-mail programs split long addresses (URLs), you may 
not be able to reach the desired pages by clicking on the links provided 
above.  Try copying all the text between the parentheses into your 
browser's address bar.  There should be no spaces in the URL.

If you have other questions about the Form W-2 or Form 1042-S process, 
please contact the University Payroll Service Center at 866-476-3586, 217-
265-6363 or payinq@uillinois.edu.

Laurie Pitner
Executive Director, University Payroll
This mailing approved by:
The Office of the President

-- 
This message sent via MASSMAIL.  < http://www.cites.illinois.edu/services/massmail/ >