To: All Faculty & All Academic Professionals & All Civil Service Staff
<everybody@illinois.edu>
From: "Office of University Payroll " <obfs@uillinois.edu>
Reply-To: obfs@uillinois.edu
Subject: MASSMAIL - Form W-2 Process for Tax Year 2006
<![CDATA[Below is important information that will help you with the end-of-year
processing of the Statement of Wages (IRS Form W-2).
1. Electronic process for Form W-2
2. Consent process for electronic access
3. Address requirement for mailing of forms
4. Where to find additional information
**************************************
1. ELECTRONIC PROCESS FOR FORM W-2
**************************************
The University is pleased to offer again this year the option of
accessing your Form W-2 electronically. Last year 15,000 employees chose
to receive their W-2 electronically. The consent process for tax year
2006 is open through January 18, 2007.
If You Previously Consented
You do NOT need to provide consent again this year to retrieve your 2006
W-2 electronically if you previously consented. You will receive a
notification from University Payroll during the second week of January
2007, indicating that your W-2 is available online and giving you
instructions on how to access it.
If You Are a Foreign National (Non-Resident Alien) Employee
The electronic option is NOT available for Form 1042-S for Foreign
National employees. Foreign Nationals will receive their tax form in the
mail as in previous years. Please note an important requirement below in
the section Address Requirement for Mailing of Forms.
If You Wish To Receive Your W-2 Electronically
If you have not previously agreed to have your information sent
electronically, you can provide consent at any time from now through
January 18, 2007. See section 2 (Consent Process for Electronic Access)
below for details.
If you DO NOT consent to receive your W-2 electronically by January 18,
2007, you will receive a printed Form W-2 by regular mail.
Benefits of accessing your Form W-2 online include:
* You will have access to your W-2 at least 2 weeks earlier than the
distribution of mailed copies.
* Your W-2 is always available to you for secure, convenient and timely
access.
* Because you are retrieving your W-2 electronically from a secured Web
site, you don't have to worry that the form will be lost in the mail or
stolen from your mailbox and used for identity theft.
* Duplicates are just a few clicks away, even as late as April 15, 2007.
**********************************************
2. CONSENT PROCESS FOR ELECTRONIC ACCESS
**********************************************
If you want to receive your W-2 electronically, you must provide consent
using NESSIE. Through January 18, 2007, you may provide consent by
following these steps:
1. Go to NESSIE at: https://nessie.uihr.uillinois.edu/cf/index.cfm
2. Select the "Compensation" tab.
3. Click the link "W-2 Wage and Tax Statement."
4. Click the link "W-2 Consent form."
5. Log in using your Bluestem logon and password.
6. Enter your Personal Identification Number (PIN) or create one.
7. Once you are on the "W-2 Wage and Tax Statement Consent Form" page,
click the link "JAT web-site," which takes you to the consent form on the
Web site of JAT, the University's vendor handling the W-2 distribution
process.
8. Follow the instructions at the bottom of the form to provide consent.
Identify your employer as University of Illinois and use your UIN as the
Logon ID.
9. Click the "Consent" button.
After you submit this information, you will receive an e-mail from JAT
Software indicating you have consented to receive your W-2
electronically.
If you have consented to receive your W-2 electronically, you will
receive a notification from University Payroll during the second week of
January 2007, indicating that your W-2 is available online and giving you
instructions on how to access it.
If you DO NOT follow the steps above and consent to receive your Form W-2
electronically by January 18, 2007, you will receive a printed Form W-2
by regular mail.
***************************************************
3. ADDRESS REQUIREMENT FOR MAILING OF FORMS
***************************************************
The University of Illinois contracts with JAT Software for the annual
mailing of Form W-2 and Form 1042-S (for Foreign Nationals).
If you have not consented to electronic distribution or if you are a
Foreign National, your Form W-2 or Form 1042-S will be mailed to
the "mailing address" listed on your Personal Information tab in NESSIE
as of December 31, 2006. If you do not have an active mailing address,
the form will be sent to your listed home/permanent address.
You can change your mailing address in NESSIE until December 31, 2006
(see Additional Information to find address change instructions).
*******************************
4. ADDITIONAL INFORMATION
*******************************
Reissue Process and FAQs
Additional information, including the Form W-2 and Form 1042-S reissue
process and a list of frequently asked questions, is available on the Tax
Information page on the University Payroll and Earnings Web site:
<http://www.obfs.uillinois.edu/obfshome.cfm?
level=2&Path=earnings&XMLData=taxinfo>
Change of Address Instructions
Information on how to change your address in NESSIE is available on the
Address Change page on the University Payroll and Earnings Web site:
<http://www.obfs.uillinois.edu/obfshome.cfm?
level=2&Path=earnings&XMLData=address>
You can also access this information through the OBFS Home Page at:
<www.obfs.uillinois.edu>
Click Payroll and Earnings on the left panel, and then click on the links
on the left (Address Change, for example) or on other specific topics
under the Tax Information link, including FAQs and Reissued W-2s.
NOTE: Because some e-mail programs split long addresses (URLs), you may
not be able to reach the desired pages by clicking on the links provided
above. Try copying all the text between the angle brackets into your
browser's address bar. There are no spaces in the URLs.
If you have other questions about your W-2 or Form 1042-S process, please
contact the University Payroll Service Center at 866-476-3586, 217-265-
6363 or payinq@uillinois.edu.
Laurie Pitner
Executive Director, University Payroll
]]>This mailing approved by:
The Office of the President
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