To: All Undergrad Students & All Grad Students <everybody@illinois.edu> 
    From: "Office of University Payroll" <obfs@uillinois.edu>

Reply-To: obfs@uillinois.edu
 Subject: MASSMAIL - Form W-2 Process for Tax Year 2006

This e-mail message applies to students who are, or have been, employees 
of the University of Illinois during tax year 2006. If you were NOT an 
employee during tax year 2006, please disregard this message.

If you are a Foreign National student (nonresident alien), who is or has 
been a University employee during tax year 2006, you may NOT receive 
your tax form electronically.  Your tax Form 1042-S will be mailed to you 
as in previous years.  However, there is an important mailing address 
requirement that also applies to you. Please refer to section 3 below, 
Address Requirement for Mailing of Forms.

***************************************************
Below is important information that will help you with the end-of-year 
processing of the Statement of Wages (IRS Form W-2).

1. Electronic process for Form W-2
2. Consent process for electronic access 
3. Address requirement for mailing of forms 
4. Where to find additional information

***************************************************
1. ELECTRONIC PROCESS FOR FORM W-2
***************************************************

The University is pleased to offer again this year the option of 
accessing your Form W-2 electronically. Last year 15,000 employees chose 
to receive their W-2 electronically. The consent process for tax year 
2006 is open through January 18, 2007.

If You Previously Consented
You do NOT need to provide consent again this year to retrieve your 2006 
W-2 electronically.  You will receive notification from University 
Payroll during the second week of January 2007, indicating that your W-2 
is available online and giving you instructions on how to access it.

If You Wish To Receive Your W-2 Electronically
If you have not previously agreed to have your information sent 
electronically, you can provide consent at any time from now through 
January 18, 2007.  See section 2 (Consent Process for Electronic Access) 
below for details.

If you DO NOT consent to receive your W-2 electronically by January 18, 
2007 (following steps in section 2 below), you will receive a printed 
Form W-2 by regular mail.

Benefits of accessing your Form W-2 online include:
* You will have access to your W-2 at least 2 weeks earlier than the 
distribution of mailed copies.   
* Your W-2 is always available to you for secure, convenient and timely 
access. 
* Because you are retrieving your W-2 electronically from a secured Web 
site, you don't have to worry that the form will be lost in the mail or 
stolen from your mailbox and used for identity theft. 
* Duplicates are just a few clicks away, even as late as April 15, 2007.

***************************************************
2. CONSENT PROCESS FOR ELECTRONIC ACCESS 
***************************************************

If you want to receive your W-2 electronically, you must provide consent 
using NESSIE. Through January 18, 2007, you may provide consent by 
following these steps:

1. Go to NESSIE at:  https://nessie.uihr.uillinois.edu/cf/index.cfm
2. Select the "Compensation" tab.
3. Click the link "W-2 Wage and Tax Statement." 
4. Click the link "W-2 Consent form." 
5. Log in using your Bluestem logon and password.
6. Enter your Personal Identification Number (PIN) or create one. 
7. Once you are on the "W-2 Wage and Tax Statement Consent Form" page, 
click the link "JAT web-site," which takes you to the consent form on the 
Web site of JAT, the University's vendor handling the W-2 distribution 
process. 
8. Follow the instructions at the bottom of the form to provide consent. 
Identify your employer as University of Illinois and use your UIN as the 
Logon ID.  
9. Click the "Consent" button.

After you submit this information, you will receive an e-mail from JAT 
Software indicating you have consented to receive your W-2 electronically.

If you have consented to receive your W-2 electronically, you will 
receive a notification from University Payroll during the second week of 
January 2007, indicating that your W-2 is available online and giving you 
instructions on how to access it.

***************************************************
3. ADDRESS REQUIREMENT FOR MAILING OF FORMS 
***************************************************

The University of Illinois contracts with JAT Software for the annual 
mailing of Form W-2 and Form 1042-S (for Foreign Nationals).

If you have not consented to electronic distribution or if you are a 
Foreign National, your Form W-2 or Form 1042-S will be mailed to 
the "mailing address" listed on your Personal Information tab in NESSIE 
as of December 31, 2006. If you do not have an active mailing address, 
the form will be sent to your listed home/permanent address.

You can change your mailing address in NESSIE until December 31, 2006 
(see Additional Information to find address change instructions).

***************************************************
4. ADDITIONAL INFORMATION 
***************************************************

Reissue Process and FAQs
Additional information, including the Form W-2 and Form 1042-S reissue 
process, how to withdraw consent, and a list of frequently asked 
questions, is available on the Tax Information page on the University 
Payroll and Earnings Web site:
<http://www.obfs.uillinois.edu/obfshome.cfm?
level=2&Path=earnings&XMLData=taxinfo> 

Change of Address Instructions
Information on how to change your address in NESSIE is available on the 
Address Change page on the University Payroll and Earnings Web site:
<http://www.obfs.uillinois.edu/obfshome.cfm?
level=2&Path=earnings&XMLData=address>

You can also access this information through the OBFS Home Page at: 
<www.obfs.uillinois.edu> 
Click Payroll and Earnings on the left panel, and then click on the links 
on the left (Address Change, for example) or on other specific topics 
under the Tax Information link, including FAQs and Reissued W-2s.

NOTE: Because some e-mail programs split long addresses (URLs), you may 
not be able to reach the desired pages by clicking on the links provided 
above.  Try copying all the text between the angle brackets into your 
browser's address bar.  There are no spaces in the URLs.

If you have other questions about your W-2 or Form 1042-S process, please 
contact the University Payroll Service Center at 866-476-3586, 217-265-
6363 or payinq@uillinois.edu.

Laurie Pitner
Executive Director, University Payroll



This mailing approved by:
The Office of the President

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