To: All Faculty & All Academic Professionals & All Civil Service Staff
           <everybody@illinois.edu> 
    From: "Office of Business and Financial Services" <obfs@uillinois.edu>

Reply-To: obfs@uillinois.edu
 Subject: MASSMAIL - Update to W-2 Process for Tax Year 2008

The process for electronic access to Form W-2 is a quick, convenient, and 
secure way to access your W-2 online. You can retrieve the form anywhere 
you can access the internet, it will be available two weeks prior to the 
mailed forms, and it cannot get lost in the mail or sent to an old 
address.

Once you consent to have electronic access, you will not have to consent 
again each year. If you wish to have early access to your Form W-2, you 
have until January 18, 2009, to complete the consent process and receive 
your form W-2 electronically. If you previously consented, you will 
receive a separate notice from University Payroll with instructions on 
how to retrieve your form.  

If you do not provide consent by January 18, you will receive a printed W-
2 to be mailed no later than February 2, 2009.  Printed forms will be 
mailed to the mailing address on file.  If you do not receive your 
printed W-2 by February 9, 2009, and have not consented to receive an 
electronic form, you should contact the W-2 service provider, JAT 
Software, at 866-923-6767 and request a duplicate.  You may also access 
NESSIE to print a duplicate after February 9, 2009.

NOTE: Electronic access is not available for foreign national employees 
receiving Form 1042-S.

If you receive your Form W-2 by mail, or if you are a nonresident foreign 
national employee receiving Form 1042-S, your form will be mailed to the 
mailing address listed on your Personal Information tab in NESSIE as of 
December 31, 2008. If you did not have an active mailing address at that 
time, the form will be sent to your listed home/permanent address.

Instructions for consent and retrieval of your electronic W-2 can be 
found under Electronic Distribution Process at:
<http://www.obfs.uillinois.edu/obfshome.cfm?
level=1&path=earnings&xmldata=w2>

Both consent and access to the W-2 is done through NESSIE under the 
compensation tab at:
<https://nessie.uihr.uillinois.edu/cf/comp/index.cfm?Item_id=2935>

NOTE: Because some e-mail programs split long addresses (URLs), you may 
not be able to reach the desired pages by clicking on the links provided 
above. Try copying all the text between the angle brackets into your 
browser's address bar. There are no spaces in the URL.

If you have questions, please contact the University Payroll Service 
Center at 866-476-3586 or 217-265-6363 or payinq@uillinois.edu.

Laurie Pitner
Executive Director, University Payroll


This mailing approved by:
The Office of the President

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