To: All Faculty & All Academic Professionals & All Civil Service Staff
           <everybody@illinois.edu> 
    From: "i-card Programs" <icardhelp@uillinois.edu>

Reply-To: icardhelp@uillinois.edu
 Subject: MASSMAIL - UIN to be reclassified as directory information

Effective September 1, 2009 and in accordance with the Family Educational
Rights and Privacy Act (FERPA), students will be notified of a change to
the campus definition of directory information.  The list of items defined
will be expanded to include the University Identification Number (UIN). 
The revised policy will be incorporated in the Student Code and in OBFS
policy.  
 
It is important to note that UINs should not be treated any differently
until the September 1, 2009 reclassification date.  By that time, students
will receive their required annual FERPA notification.

i-card Programs creates, owns, and is the authoritative source for UINs. 
In conjunction with the campus Registrars and other appropriate
individuals, we want to remind all units of the policy forbidding use of
the UIN for authentication (that is, as a password/means to access private
information). The ban went into effect in 2006, when UIN authentication was
retired and i-card Programs started denying incoming requests to use the
UIN for authentication. Adherence to the ban is particularly important
under the FERPA reclassification.  If your unit currently uses UINs as a
means to access private data, please see the website listed below for more
information.  

Finally, compilation and release of student directory information to
parties outside the University in response to requests is the purview of
the Office of the Registrar and/or the Office of the Dean of Students.  

For more information, please visit:  
<http://www.icard.uillinois.edu/dsp_uin_recat.cfm>
This mailing approved by:
The Office of the Provost & Vice Chancellor for Academic Affairs

-- 
This message sent via MASSMAIL.  < http://www.cites.illinois.edu/services/massmail/ >