To: All Undergrad Students & All Grad Students <everybody@illinois.edu> 
    From: "Office of Business and Financial Services" <obfs@uillinois.edu>

Reply-To: obfs@uillinois.edu
 Subject: MASSMAIL - Form W-2 Process for Tax Year 2010

This e-mail message applies to students who are or have been employees of 
the University of Illinois during tax year 2010. If you were NOT an 
employee during tax year 2010, please disregard this message.

If you are a Foreign National student (nonresident alien) who is or has 
been a University employee during tax year 2010, you may NOT receive your 
tax form electronically. Your tax Form 1042-S will be mailed to you as in 
previous years. However, there is an important mailing address 
requirement that also applies to you. Please refer to section 3 (Address 
Requirement for Mailing of Forms).

*********************************************
Below is important information that will help you with end-of-year 
processing of the Statement of Wages (IRS Form W-2).

1. Electronic process for Form W-2 
2. Consent process for electronic access
3. Address requirement for mailing of forms
4. Where to find additional information

=============================================
1. ELECTRONIC PROCESS FOR FORM W-2

Again this year the University is pleased to offer the option of 
accessing your Form W-2 electronically. Last year over 37,250 employees 
chose to receive their W-2 electronically. The consent process for 
calendar year 2010 is open through January 17, 2011 at 10:59 p.m.

If You Previously Consented:
You do not need to provide consent again this year to retrieve your 2010 
Form W-2 electronically if you previously consented. You will receive a 
notification from University Payroll during the second week of January, 
indicating that your Form W-2 is available online and giving you 
instructions on how to access it.

If You Are a Foreign National (Non-Resident Alien) Employee:
The electronic option is NOT available for Form 1042-S for Foreign 
National employees. Foreign Nationals will receive their tax form in the 
mail as in previous years. Please note an important requirement below in 
section 3 (Address Requirement for Mailing of Forms).

If You Wish to Receive Your W-2 Electronically:
If you have not previously agreed to have your information sent 
electronically, you can provide consent at any time through January 17, 
2011 at 10:59 p.m. See section 2 (Consent Process for Electronic Access) 
below for details.

If you DO NOT consent to receive your W-2 electronically by January 17, 
2011 at 10:59 p.m., you will receive a printed Form W-2 by regular mail.
Benefits of accessing your Form W-2 online include:

*You will have access to your Form W-2 at least two weeks earlier than 
the distribution of mailed copies.
*Your Form W-2 is always available to you for secure, convenient and 
timely access.
*Because you are retrieving your Form W-2 electronically from a secured 
Web site, you need not worry that  the form will be lost in the mail or 
stolen from your mailbox and used for identity theft.
*Duplicates are just a few clicks away, even as late as April 14 or 15. 

=============================================
2. CONSENT PROCESS FOR ELECTRONIC ACCESS 

If you wish to receive your Form W-2 electronically, you must provide 
consent using the NESSIE application through January 17, 2011 at 10:59 
p.m., by following the steps below:

1. Go to NESSIE at <https://nessie.uihr.uillinois.edu/cf/index.cfm> 
2. Select the "Compensation" tab. 
3. Click the link "W-2 Wage and Tax Statement." 
4. Click the link "W-2 Consent form." 
5. Log in using your NetID and password or Enterprise ID and Password. 
6. Enter your Personal Identification Number (PIN) or create one. 
7. Once you are on the W-2 Wage and Tax Statement Consent Form page, 
click "Continue." 
8. Follow the instructions at the bottom of the form to provide consent: 
    (1) Enter the consent code. (Click on link to retrieve the code. This 
is necessary since it mimics the functionality used to retrieve the W-2 
electronically.) 
    (2) Enter the e-mail address you want your notification regarding 
retrieval of your Form W-2 to be addressed to. This does not need to be 
your University e-mail.
    (3) Re-enter your e-mail address. 
9. Click the "Consent" button.

After you submit this information, you will receive an e-mail from the 
University of Illinois indicating you have consented to receive your W-2 
electronically. 

If you have consented to receive your W-2 electronically, you will 
receive a notification from University Payroll during the second week of 
January, indicating that your W-2 is available online and giving you 
instructions on how to access it.  

If you DO NOT follow the steps above and consent to receive your Form W-2 
electronically by January 17, 2011 at 10:59 p.m., you will receive a 
printed Form W-2 by regular mail.

=============================================
3. ADDRESS REQUIREMENT FOR MAILING OF FORMS 

The University of Illinois contracts the services of JAT Software for the 
annual mailing of Form W-2 and Form 1042-S (for Foreign Nationals).
Form W-2 and Form 1042-S will be mailed to the "mailing address" listed 
on the employee's Personal Information tab in NESSIE as of December 31, 
2010. If you do not have an active mailing address, the form will be sent 
to your listed home/permanent address. 

For Form W-2 and Form 1042-S mailing purposes, you can change your 
mailing address in NESSIE until December 31, 2010 (see section 4, 
Additional Information to find address change instructions).

=============================================
4. ADDITIONAL INFORMATION

Additional information, including the Form W-2 and Form 1042-S reissue 
process, a list of frequently asked questions, and how to change your 
address in NESSIE can be found on the University Payroll and Earnings Web 
site at the following links:

Reissue Process and FAQs (via the Tax Information section) 
<http://www.obfs.uillinois.edu/payroll/tax_information/> 

Change of Address Instructions (via the Address Change section) 
<http://www.obfs.uillinois.edu/payroll/address_change/>

You can also access this information through the OBFS Home Page at: 
www.obfs.uillinois.edu. Click Payroll and Earnings on the left panel, and 
then click on the links on the left (Address Change, for example) or on 
other specific topics under the Tax Information link, including FAQs and 
Reissued W-2s.

NOTE: Because some e-mail programs split long addresses (URLs), you may 
not be able to reach the desired pages by clicking on the links above.  
Try copying all the text between the brackets into your browser's address 
bar.  There should be no spaces in the URL.

If you have other questions about the Form W-2 or Form 1042-S process, 
please contact your campus University Payroll Service Center.

Phone/e-mail: 217-265-6363 (UIUC), 312-996-7200 (UIC), 217-206-7211 (UIS) 
or payinq@uillinois.edu 

Laurie Pitner
Executive Director, University Payroll

This mailing approved by:
The Office of the President

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