To: All Faculty & All Academic Professionals & All Civil Service Staff &
           All Undergrad Students & All Grad Students <everybody@illinois.edu> 
    From: "Vice President and Chancellor Robert A. Easter" <chancellor@illinois.edu>

Reply-To: chancellor@illinois.edu
 Subject: MASSMAIL - Snow Day Pay - February 2, 2011

Date:	February 4, 2011

From:	Robert A. Easter
	Vice President and Chancellor (Interim)

Re:	Snow Day Pay - February 2, 2011

In response to several questions from campus units, I am writing to 
clarify how employees should be paid for Wednesday, February 2, 2011. 

As previously stated in the email that was sent to all employees and 
students on Tuesday, February 1, at 9:47 pm, the campus remained open on 
February 2, 2011.  Classes were cancelled for that day, and two units 
were announced as closed:  the Library and all CITES computer labs.  
Employees were instructed to consult the campus policy on operations 
under emergency conditions and to consult with their departmental 
supervisor.

Clarification for payment is as follows:  

- Essential employees who worked their regular shift should be paid for 
hours worked, including overtime, if appropriate and in accordance with 
standard policies.

- Employees who were told their unit would be officially closed on 
February 2, 2011, should be paid for their entire regular shift.  
Official notification could have come from posting on the campus website 
or an email from a dean, director or department head.
  
- Employees who reported to work on February 2, 2011, should be paid 
their regular rate of pay for the hours worked on that date.

- Employees in offices that did not close and who did not report to work 
on February 2, 2011, should charge vacation or other personal leave 
(e.g., floating holiday, compensatory time).  If an employee does not 
have sufficient benefit balances to cover the time off, the time not 
covered by a benefit will be excused without pay (benefits must be used 
first).  

- Employees who were scheduled to work on February 2, 2011, and who 
called in prior to the Chancellor's Feb. 1 announcements indicating they 
were unable to come to work due to inclement weather should use vacation 
or other personal leave.

- Employees who were scheduled to work and called in sick should use sick 
leave.

Pursuant to my announcement on February 1, 2011, and policy, essential 
employees are defined as those employees providing emergency or direct 
student services.  Units were responsible for determining which employees 
were designated essential for this event.  A decision regarding 
additional consideration for those employees designated as essential who 
worked on Feb. 2, 2011, is pending.  

This mailing approved by:
The Office of the Chancellor

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