Update to Forms W-2, 1042-S & 1095-C Electronic Consent for Tax Year 2022
December 14, 2022 4:02 PM

The process to consent for electronic access to Forms W-2, 1042-S, and 1095-C is quick, convenient, and provides a secure way to access your Tax Forms online. You can consent to access your Forms W-2,1042-S, and 1095-C by clicking on the Pay tab on the System HR Website at: www.hr.uillinois.edu. Online forms will be available to you sooner and cannot get lost in the mail or sent to an old address. 

Deadline to Provide Consent for Electronic Access
If you wish to have early access to your Form W-2, Form 1042-S, and/or Form 1095-C, you must complete the consent process by the deadline of 10:59pm CST on January 16, 2023.  You may want to consider consenting for all three tax forms if you are unsure which tax forms you will receive in 2022.

If you are receiving a Form W-2, Form 1042-S, and/or Form 1095-C and previously consented to receive all three forms electronically, you will NOT need to consent again to access your tax form(s) online. However, if you are receiving Form(s) W-2,1042-S, and/or 1095-C and did not individually consent to receive each form electronically, you may need to consent for the individual form that does not display a consent status (Consent Received mmm-dd-yyyy) to access all your tax forms online. 

You will receive a separate notice from University Payroll & Benefits with instructions on how to retrieve your form(s) electronically. Once you consent to have electronic access, you will not have to consent again each year.

What if I Do Not Consent to Retrieve Forms Electronically by the deadline?
If you do not provide consent by 10:59pm CST on January 16, 2023, you will receive printed Forms W-2, 1042-S, and/or 1095-c to be mailed no later than January 31, 2023. Printed forms will be mailed to the mailing address on file. 

If you do not receive your printed Forms W-2, 1042-S, and/or 1095-C by February 8, 2023 and have not consented to receive an electronic form, you should request a duplicate by submitting inquiries to University Payroll & Benefits at www.obfs.uillinois.edu/payroll/customer-service/ or contact Customer Service at:

• UIUC 217-265-6363
• UIC 312-996-7200
• UIS 217-206-7144

You may also access the System HR Website (Pay tab) at: www.hr.uillinois.edu to print a duplicate Forms W-2, 1042-S, and/or 1095-C after February 8, 2023.

If you will be receiving your Form(s) W-2, 1095-C and/or 1042-S by mail, because you do not wish to receive these forms electronically, then your form(s) will be mailed to the mailing address listed on your My Profile in the System HR Website as of December 31, 2022. If you did not have an active mailing address at that time, the form will be sent to your listed home/permanent address.

Change of Address Instructions (via the Address Change section) https://www.obfs.uillinois.edu/payroll/address-change/

Foreign National employees will also have to update/change their address with the Foreign National Service Center by submitting a ticket at the UPB Service Portal.

Electronic access to tax forms will not be available, regardless of consent, for those attempting to access the form OUTSIDE the U.S. Likewise if you recently received your Social Security Number and did not notify your HR contact and UPB Foreign National Service Center by December 31, 2022, you will not have access to the online tax forms.

Two-Factor Authentication (2FA) Secures Your Forms
The University of Illinois System implemented 2-Factor Authentication (2FA) to enhance and strengthen the protocols for securing sensitive data, including personal data for University employees. If you consent to retrieve your forms electronically, 2FA is required when you access your Forms W-2, 1042-S, and/or 1095-C. 

If you have not already done so, please enroll in 2FA as soon as possible. You can set up 2FA by visiting the NetID Center at https://identity.uillinois.edu/iamFrontEnd/iam/start. This extra security step will allow you the ability to retrieve your personal tax form(s) electronically. Completing your 2FA enrollment now will both secure your information and help you avoid inconveniences later. 

How to Consent and Retrieve Electronic Forms
Instructions for consent and retrieval of your electronic Form(s) W-2/1042-S/1095-C can be found under Electronic Distribution Process at: https://www.obfs.uillinois.edu/payroll/tax-information/w-2/. Consent and access to the Form(s) W-2/1042-S/1095-C is done through the System HR website under the Pay tab at: www.hr.uillinois.edu.    

NOTE: Because some e-mail programs split long addresses (URLs), you may not be able to reach the desired pages by clicking on the links provided above. If you have trouble, copy the URL into your browser's address bar. There are no spaces in the URL.

Questions/Contact
Select your university to create a service ticket and access support knowledge. 
UIC    UIS    UIUC

Phone Support Lines:
UIUC: 217-265-6363
UIC: 312-996-7200
UIS: 217-206-7144

Respectfully,
Lawrence V. Hanyzewski
Senior Director, University Payroll & Benefits