Campus Community,

A survey is being conducted to identify and locate specific kinds of data in use on campus. We are asking for your help in this effort by completing a brief survey about information you use in your day-to-day work activities. Your participation will help ensure that we have an accurate representation of the data in use on campus and where it resides.

What you need to do:
Go to: and complete the survey by May 15, 2015.

The survey should take 5-10 minutes to complete. You only need to note whether you use any information in a particular category, and generally where you store information that you work with. You do not need to classify all of the pieces of data you work with.

Why we are doing this:
The university is responsible for a wealth of information stored in many different locations. This information is one of the university’s greatest assets, but it can also be a liability if it is not protected  appropriately.

Knowing what information we have and where it resides is the first step to make sure the university is a good steward of its digital assets. Unfortunately, there is currently no comprehensive catalog of the pieces of information in use on campus or where they are stored.

Some pieces of information requires higher levels of protection, either because of state or federal laws, industry regulations, or contractual agreements. We are particularly interested in where and how this information is stored on campus. Knowing this will help us determine if the storage locations and business processes for these are secure and follow best practices.

Technical details:
This survey is not anonymous. Responses are logged to accurately identify where specific data resides. All information collected for this survey will be used solely to improve data protection.

We may follow up on a specific response at a later time to better understand how this information is being used.

To verify the authenticity of this message and the survey please see:

Click here to take the survey:

If you have any questions about this survey or data classification in general please contact

Thank you in advance for taking the time to complete this survey.

Joe Barnes
Chief Privacy and Security Officer
University of Illinois at Urbana-Champaign

This mailing approved by:
Office of the Provost & Vice Chancellor for Academic Affairs

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Academic Professionals, Civil Service, Faculty & Extra Help
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