Dear colleagues:

This note is a reminder that the deadline to complete the University Data Survey is January 17, 2018.  If you have not already done so, please take a few minutes to complete the survey.  The survey and more information is available at https://techservices.illinois.edu/security/universitydatasurvey. 

Details about the Survey

Technology Services’ Privacy & Security created a survey that asks employees to identify the specific types of data they access in the course of their work. We request that ALL faculty, researchers, and staff complete the “End-User Self-Reporting” survey by January 17, 2018. The survey and more information is available at https://techservices.illinois.edu/security/universitydatasurvey. 

The survey should take 5-10 minutes to complete. You only need to indicate whether you use any information in a particular category. You do not need to classify all of the pieces of data you work with.

Any questions about the survey or security in general can be directed to: securitysupport@illinois.edu.

Why are we doing this? 

The University of Illinois is committed to data privacy and information security. Last year, the Illini Secure program (https://cybersecurity.illinois.edu) was created.  This effort resulted in an updated Information Security Policy (http://cam.illinois.edu/viii/VIII-1.2.htm), a collection of IT Security Standards, an updated data classification scheme, and a new process to implement and assess IT security measures. 

For Illini Secure to be successful, we need to better understand how this data is used and where it resides.  This will allow us to allocate appropriate resources and security controls to protect the data relative to the risks it imposes. In order to ascertain this information, we are asking individuals to complete the End-User Self-Reporting Survey.

More Information

To help you better understand the relevance of the survey and ensure a better survey experience, we strongly encourage you to read the Data Classification Overview and view the videos on the Cybersecurity website at https://cybersecurity.uillinois.edu/data_classification.

Thanks,

Joe Barnes
Chief Privacy and Security Officer
Technology Services
University of Illinois at Urbana-Champaign